Meet Information
Coach,
We look forward to hosting you at the inaugural Phoenix Classic Showdown at Sundown. We are looking forward to a great inaugural event and look forward to making it an annual event. We are confident that you and your athletes will enjoy the challenging course, tough competition and celebrations of success. This letter is to provide you with some of the meet information so you and your team can have the best experience possible at the meet. Please do not hesitate to call or email us with any questions. I look forward to seeing you soon.
Scott Sherwood
Director of Operations
StartLine Racing
(480) 912-7878
scott@startlineracing.com
Meet Location
Crossroads Park
2155 E Knox Rd
Gilbert, AZ 85296
Entry Info
All high school and middle school entries must be made on Athletic.net
o Community Run participants will register at www.thephoenixclassic.com
Entries will be closed on Wednesday October 2 @ 11:59 pm
o Participant changes can be made day of as needed
You may enter as many athletes in the Freshman & Open races as you wish.
o Your top 5 finishers will be used for team scoring.
For the Varsity Race please only enter 7 participants each division (boys & girls).
o Your top 5 finishers will be used for team scoring.
Payment Info
High Schools
o $225 for a school entry (Boys and Girls)
Unlimited Entries
o $150 for single gender teams
o By Athlete payment available for very small teams contact Scott Sherwood
Middle Schools
o $10 per kid
o $150 maximum
Community Race
o $30 Early registration through 8/31
o $35 for 9/1 through 10/2
o $40 day before and on race day
Check or Purchase Order
o Due by 9/27/2019
Contact Scott Sherwood if payment will be late
Please include your school name and StartLine Racing in the memo line
o Made out to: StartLine Racing
13160 N 76th Street
Scottsdale, AZ 85260
Meet Schedule
3:30 pm Course open for preview
o Packet Pickup on the soccer fields near team camps
4:00 pm Coaches meeting near the finish line
5:00 pm Middle School Girls Race
5:30 pm Middle School Boys Race
6:00 pm Freshman Girls
6:15 pm Freshman Boys
6:30 pm Open Girls
6:45 pm Open Boys
7:15 pm Community Race
8:00 pm Varsity Girls
8:15 pm Varsity Boys
9:00 pm Awards
Note: Race time may vary due to previous race
Course
A copy of the course map is provided at the end of this packet.
Additional course maps will be available at registration tent.
The course is a mixture of grass, gravel, sidewalk and canal path. Spikes are not recommended. The course is predominately fast, with some challenging hills / climbs located near the beginning and end of the course.
There will be cones and flagging along the course with directional arrows to help guide athletes. In addition, there will be course monitors to help direct athletes at all major turns and intersections.
General course features/directions are:
1. The start line for the course will be located at west end of soccer field #2.
2. Athletes will travel across the soccer field before making a sweeping turn to head west, down a hill to the lower soccer fields and toward the pond.
3. Near the pond the athletes will cross a bridge and climb up the canal along a dirt path.
4. Once at the top of the hill, the athletes will travel northwest on the canal path. The path will turn north east, and the athletes will cross the bridge, and make a slight turn south west.
5. They will then turn north and follow a gravel path that runs parallel to a sidewalk. Approximately 1/3 of the way up the gravel path, the athletes will cross over and return on the sidewalk, traveling south towards the canal.
6. Just before they arrive at the bridge, they will turn northeast and follow the canal path until they almost reach Warner Rd. They will cross over the canal on a path, and travel southwest along the opposite side of the canal.
7. The athletes will then be directed to travel east along a dirt path, before turning south, to travel down hill towards the pond.
8. When they reach the bottom of the hill, they will follow a marked path around a grove of trees, before turning and making a mostly straight run for the finish line.
Starting Line
Each team may place 2 runners on the starting line. Additional runners will line up behind their two runners.
Starting boxes will be assigned randomly. You will be notified of your starting box when you receive your race day packet.
Finish Line
There will be two timing systems (one main and one backup) that will electronically record times for each race
o Note - Athletes that require longer than 40 minutes will not receive an official time, coaches will be responsible for timing those athletes.
Athletes will be placed in finishing order by officials in the finish chute
Athletes will have their time recorded electronically.
The finish will be filmed as a backup record of the finish order.
Scoring
Traditional 5 athlete scoring will be used to determine the team scores in each of the races.
Team scores will not be calculated in the community race.
On site results will be available in 3 ways:
o On the television monitors located at the results tent
o On the laptop computers (athletes can type in their bib number to see information)
o On your individual phone/tablet through results.startlineracing.com
Awards
The top 3 teams in each race will receive a team trophy at the Awards Ceremony
Athletes finishing 1st through 25th will receive their medal as they leave the finish chute.
The top 10 finishers will receive an additional medal to hang on their finishers medal
Uniforms
Legal cross-country uniforms are highly recommended
No athletes will be disqualified from competition for uniform violations during the race
Provided bib must be worn on the front of the team jersey (directly over the belly button area)
Please ensure that your athletes are respectful with pre/post-race attire.
Team Camps
Team may set up camps can be set up on the upper soccer fields, overlooking the start/finish line area. We ask that your team camp not be set up in any of the ramadas. It is crucial that all athletes, coaches and spectators be aware when going to/from team camps not to linger on the course or interfere with races
Bathrooms
Multiple bathrooms will be located at the event.
Spectators
The course is spectator friendly. From the grass fields you can see the beginning and the end of the race. If you would like to see the canal section of the race, you will need to walk the paths that lead you to the canal, please be aware of the runners and their course of travel.
Our number one concern is the athletes safety and the fairness of the course. There will be flagging along the course that spectators are asked not to cross. Please cross in designated areas.
Athletes will be moved through the finish chute and finish area as quickly as possible and will be directed to return to their team camps. Spectators are not to enter the finish chute or finish area to greet their athletes after the race. Spectators may greet and celebrate with their athletes back at the team camps.
Spectators need to stay off of the canal bridge. This is narrow area and we do not want to hinder any athlete.
Course Monitors
There will be a number of course monitors out on the course to ensure athlete safety and fairness. They will be identified by red StartLine shirts.
First Aid / Water
There will be medical staff located on site for emergency need only
Water will be available for athletes in the hospitality area, at the finish line area and along the course.
Teams must provide their own water in their team camps
Parking
All buses are asked to park in the gravel lot at the corner of E Knox Rd and S Santan Village Pkwy.
o Teams can be dropped near the upper fields and then buses can park in assigned lot.
All traffic will enter along E Knox Rd.
We are asking that you follow the yellow parking signs to aid in the flow of traffic in and out of the parking area.
Festival/Event Area
We are planning on having food trucks, Kona ice and other refreshments that will available for sale
There will be a t-shirt vendor onsite for teams and spectators to purchase Phoenix Classic t shirts and swag
There will be a sound system playing a variety of music throughout the evening.
There will be a Vendor Village that you can visit to speak with local business about their products and services.
We look forward to hosting you at the inaugural Phoenix Classic Showdown at Sundown. We are looking forward to a great inaugural event and look forward to making it an annual event. We are confident that you and your athletes will enjoy the challenging course, tough competition and celebrations of success. This letter is to provide you with some of the meet information so you and your team can have the best experience possible at the meet. Please do not hesitate to call or email us with any questions. I look forward to seeing you soon.
Scott Sherwood
Director of Operations
StartLine Racing
(480) 912-7878
scott@startlineracing.com
Meet Location
Crossroads Park
2155 E Knox Rd
Gilbert, AZ 85296
Entry Info
All high school and middle school entries must be made on Athletic.net
o Community Run participants will register at www.thephoenixclassic.com
Entries will be closed on Wednesday October 2 @ 11:59 pm
o Participant changes can be made day of as needed
You may enter as many athletes in the Freshman & Open races as you wish.
o Your top 5 finishers will be used for team scoring.
For the Varsity Race please only enter 7 participants each division (boys & girls).
o Your top 5 finishers will be used for team scoring.
Payment Info
High Schools
o $225 for a school entry (Boys and Girls)
Unlimited Entries
o $150 for single gender teams
o By Athlete payment available for very small teams contact Scott Sherwood
Middle Schools
o $10 per kid
o $150 maximum
Community Race
o $30 Early registration through 8/31
o $35 for 9/1 through 10/2
o $40 day before and on race day
Check or Purchase Order
o Due by 9/27/2019
Contact Scott Sherwood if payment will be late
Please include your school name and StartLine Racing in the memo line
o Made out to: StartLine Racing
13160 N 76th Street
Scottsdale, AZ 85260
Meet Schedule
3:30 pm Course open for preview
o Packet Pickup on the soccer fields near team camps
4:00 pm Coaches meeting near the finish line
5:00 pm Middle School Girls Race
5:30 pm Middle School Boys Race
6:00 pm Freshman Girls
6:15 pm Freshman Boys
6:30 pm Open Girls
6:45 pm Open Boys
7:15 pm Community Race
8:00 pm Varsity Girls
8:15 pm Varsity Boys
9:00 pm Awards
Note: Race time may vary due to previous race
Course
A copy of the course map is provided at the end of this packet.
Additional course maps will be available at registration tent.
The course is a mixture of grass, gravel, sidewalk and canal path. Spikes are not recommended. The course is predominately fast, with some challenging hills / climbs located near the beginning and end of the course.
There will be cones and flagging along the course with directional arrows to help guide athletes. In addition, there will be course monitors to help direct athletes at all major turns and intersections.
General course features/directions are:
1. The start line for the course will be located at west end of soccer field #2.
2. Athletes will travel across the soccer field before making a sweeping turn to head west, down a hill to the lower soccer fields and toward the pond.
3. Near the pond the athletes will cross a bridge and climb up the canal along a dirt path.
4. Once at the top of the hill, the athletes will travel northwest on the canal path. The path will turn north east, and the athletes will cross the bridge, and make a slight turn south west.
5. They will then turn north and follow a gravel path that runs parallel to a sidewalk. Approximately 1/3 of the way up the gravel path, the athletes will cross over and return on the sidewalk, traveling south towards the canal.
6. Just before they arrive at the bridge, they will turn northeast and follow the canal path until they almost reach Warner Rd. They will cross over the canal on a path, and travel southwest along the opposite side of the canal.
7. The athletes will then be directed to travel east along a dirt path, before turning south, to travel down hill towards the pond.
8. When they reach the bottom of the hill, they will follow a marked path around a grove of trees, before turning and making a mostly straight run for the finish line.
Starting Line
Each team may place 2 runners on the starting line. Additional runners will line up behind their two runners.
Starting boxes will be assigned randomly. You will be notified of your starting box when you receive your race day packet.
Finish Line
There will be two timing systems (one main and one backup) that will electronically record times for each race
o Note - Athletes that require longer than 40 minutes will not receive an official time, coaches will be responsible for timing those athletes.
Athletes will be placed in finishing order by officials in the finish chute
Athletes will have their time recorded electronically.
The finish will be filmed as a backup record of the finish order.
Scoring
Traditional 5 athlete scoring will be used to determine the team scores in each of the races.
Team scores will not be calculated in the community race.
On site results will be available in 3 ways:
o On the television monitors located at the results tent
o On the laptop computers (athletes can type in their bib number to see information)
o On your individual phone/tablet through results.startlineracing.com
Awards
The top 3 teams in each race will receive a team trophy at the Awards Ceremony
Athletes finishing 1st through 25th will receive their medal as they leave the finish chute.
The top 10 finishers will receive an additional medal to hang on their finishers medal
Uniforms
Legal cross-country uniforms are highly recommended
No athletes will be disqualified from competition for uniform violations during the race
Provided bib must be worn on the front of the team jersey (directly over the belly button area)
Please ensure that your athletes are respectful with pre/post-race attire.
Team Camps
Team may set up camps can be set up on the upper soccer fields, overlooking the start/finish line area. We ask that your team camp not be set up in any of the ramadas. It is crucial that all athletes, coaches and spectators be aware when going to/from team camps not to linger on the course or interfere with races
Bathrooms
Multiple bathrooms will be located at the event.
Spectators
The course is spectator friendly. From the grass fields you can see the beginning and the end of the race. If you would like to see the canal section of the race, you will need to walk the paths that lead you to the canal, please be aware of the runners and their course of travel.
Our number one concern is the athletes safety and the fairness of the course. There will be flagging along the course that spectators are asked not to cross. Please cross in designated areas.
Athletes will be moved through the finish chute and finish area as quickly as possible and will be directed to return to their team camps. Spectators are not to enter the finish chute or finish area to greet their athletes after the race. Spectators may greet and celebrate with their athletes back at the team camps.
Spectators need to stay off of the canal bridge. This is narrow area and we do not want to hinder any athlete.
Course Monitors
There will be a number of course monitors out on the course to ensure athlete safety and fairness. They will be identified by red StartLine shirts.
First Aid / Water
There will be medical staff located on site for emergency need only
Water will be available for athletes in the hospitality area, at the finish line area and along the course.
Teams must provide their own water in their team camps
Parking
All buses are asked to park in the gravel lot at the corner of E Knox Rd and S Santan Village Pkwy.
o Teams can be dropped near the upper fields and then buses can park in assigned lot.
All traffic will enter along E Knox Rd.
We are asking that you follow the yellow parking signs to aid in the flow of traffic in and out of the parking area.
Festival/Event Area
We are planning on having food trucks, Kona ice and other refreshments that will available for sale
There will be a t-shirt vendor onsite for teams and spectators to purchase Phoenix Classic t shirts and swag
There will be a sound system playing a variety of music throughout the evening.
There will be a Vendor Village that you can visit to speak with local business about their products and services.